Source: https://www.quantumsteeldesign.com/purchasing-receiving/ Your browser. Your workspace. # Material Purchasing and Receiving Tracker Track required, ordered, received, and outstanding steel material by project and purchase order. Record partial deliveries, review shortages, and export a local receiving ledger. ## From material requirement to confirmed delivery Use one line for each section, material group, length, and purchase reference. Required quantities describe the project need; ordered quantities describe your confirmed order. Record each physical delivery separately after checking its quantity and identifying information. This ledger does not place orders, verify material certificates, or release material for fabrication. Your entries stay in this browser. This ledger is separate from project snapshots and stock inventory. Export a JSON backup for records you need to retain. If a line is split between suppliers, allocate its required quantity between those lines to avoid counting the same requirement twice. ## Add a purchasing line ## Orders and requirements Filter project, supplier, PO, section, or groupShowAll linesDelivery outstandingStill to orderPast expected dateHas confirmed receipts | Project / PO / supplier | Material / length | Required | Ordered | Received | Outstanding | Still to order | Expected | Actions | | --- | --- | --- | --- | --- | --- | --- | --- | --- | No purchasing lines yet. Restore purchasing ledger JSONRestore replaces only this purchasing ledger after confirmation. It never changes existing stock or project data. The latest 10 ledger changes can be undone. Export first before restoring or clearing browser data. ## Confirm a partial or complete delivery ### Receipts for this line Duplicate delivery references on the same line are rejected. Review the existing receipts before recording a ticket without a reference. Recording a receipt does not add stock automatically. If an over-delivery is approved, correct the ordered quantity before recording it. ## Move confirmed receipts into a stock file The export below creates a received-only inventory snapshot: one row per purchasing line, using its total confirmed receipts, exact material group, usable length, and location. It does not subtract material already consumed or identify quantities previously entered into inventory. The stock tool imports by replacement, not by addition. Export your current [stock inventory](https://www.quantumsteeldesign.com/stock-inventory/) first. Only import this received-only file if you intend to replace that inventory with these receipts. For ongoing stock, use the receipt CSV to reconcile each delivery and update the existing inventory manually. Re-exporting the ledger does not apply any stock movement. ## Read the quantities correctly Delivery outstanding Ordered pieces minus confirmed received pieces. Still to order Required pieces minus ordered pieces, with a minimum of zero. Required not yet received Required pieces minus confirmed receipts, with a minimum of zero. This includes material not ordered yet. Past expected date A line whose expected date is before today on this device and whose ordered quantity has not been fully received. It is a reminder, not a supplier performance judgment. For example, a requirement of 12 pieces, an order of 10, and deliveries of 4 and 3 gives 7 received, 3 delivery outstanding, 2 still to order, and 5 required not yet received. Use separate receipt entries to retain each delivery reference. [Build a takeoff](https://www.quantumsteeldesign.com/material-takeoff/), [estimate material cost](https://www.quantumsteeldesign.com/material-cost/), or [review drawing issue references](https://www.quantumsteeldesign.com/drawing-register/) before confirming purchasing quantities. ## Purchasing and receiving questions Can I receive an order in several deliveries? Yes. Open Receive / receipts on the line and record each checked delivery separately. Received quantities are summed, so outstanding material remains visible until the order is complete. Does recording a receipt approve its material grade? No. You enter the section and compatibility group. Confirm physical identification, grade, certificates, project allocation, and any inspection or hold requirements through your normal project process. Can several people share this ledger live? No. It is saved in this browser, without an account or server synchronization. A JSON export can transfer a copy, but the copies will then be independent. Coordinate which copy is authoritative before restoring a file.